Artwork, Mockup & Design Approval Terms
AirStructure Co. · Artwork, Mockup & Design Approval Terms
Artwork, Mockup & Design Approval Terms
These Artwork, Mockup & Design Approval Terms apply to custom inflatable products produced by AirStructure Co. that include customer-provided logos, sponsor marks, product artwork, brand colors, packaging graphics, event messages, QR codes, custom print layouts, or other visual design elements.
Because custom inflatable products are produced based on approved artwork and project specifications, customers are responsible for reviewing all design details before production. This includes spelling, logo placement, print layout, colors, sponsor order, product shape, visible graphics, and all information shown in the mockup or approval materials.
Artwork Files and Customer-Provided Design Materials
Customers should provide clear, accurate, and production-ready artwork whenever possible. The quality and completeness of submitted files can affect design accuracy, print clarity, mockup preparation, production timing, and final appearance.
Vector Artwork Is Recommended
Vector logo files are preferred when available because they can scale more cleanly for large-format inflatable printing, sponsor walls, event arches, domes, booths, and product replicas.
- AI
- EPS
- SVG
- PDF with vector artwork
High Resolution May Be Required
If vector files are not available, high-resolution raster files may be used depending on product size, print area, viewing distance, and final production requirements.
- High-resolution PNG
- High-resolution JPG
- Transparent logo files
- Large product photos when needed
Guidelines Help Improve Accuracy
Brand guidelines, Pantone references, approved logo usage rules, product photos, packaging references, sponsor instructions, and campaign creative files help guide the design process.
- Brand color references
- Logo usage rules
- Product packaging photos
- Campaign creative direction
Mockup Review and Approval Responsibility
A mockup is used to show the general design direction, layout, branding placement, product concept, and visual appearance of a custom inflatable product. Customers must review mockups carefully before approval.
| Mockup Area | Customer Should Review |
|---|---|
| Product name and written copy | Spelling, grammar, capitalization, product names, slogans, hashtags, event titles, campaign names, disclaimers, and promotional text. |
| Logo placement | Logo size, logo location, front-facing placement, sponsor order, brand hierarchy, visible sides, and overall branding balance. |
| Colors and print direction | Brand color direction, background colors, contrast, visibility, printed sections, full-print areas, and color expectations. |
| QR codes, URLs and contact details | Website URLs, QR code scannability, phone numbers, addresses, social handles, dates, venue names, and event information. |
| Product size and shape | Approximate dimensions, product orientation, visual proportions, opening locations, display footprint, and general structure. |
| Event-use details | Indoor or outdoor use, viewing direction, audience-facing side, installation footprint, venue restrictions, and expected traffic flow. |
What a Mockup Does and Does Not Represent
Mockups are helpful visual references, but they are not exact engineering drawings, exact color proofs, exact seam maps, or final inflated product guarantees. Custom inflatables are soft, flexible, three-dimensional products, and final appearance may vary from flat digital previews.
General Design Direction
Mockups may show approximate product shape, branding direction, logo placement, color concept, print area, front view, side view, or general product layout.
- Overall design direction
- Approximate logo placement
- General product shape
- Visible artwork layout
- Branding and campaign concept
Exact Final Production Details
Mockups may not show exact seams, zippers, blower ports, tie-down points, panel breaks, fabric folds, stitching, welding, reinforcement locations, or inflated surface behavior.
- Exact seam position
- Exact inflated shape behavior
- Exact color match
- Exact panel layout
- Exact accessory placement
Color Matching and Print Tolerance
Custom inflatable printing may involve different materials, print methods, ink behavior, lighting conditions, surface texture, and viewing distances. Exact color matching cannot always be guaranteed unless a specific written color-proof process is separately agreed.
| Color / Print Area | Possible Difference | Reason |
|---|---|---|
| Screen color vs printed color | Printed colors may look different from computer screens, mobile devices, PDFs, or digital mockups. | Screen brightness, calibration, RGB display, material surface, ink behavior, and print method affect color appearance. |
| Pantone or brand color references | Pantone references may be used as a direction but may not be matched exactly on inflatable material. | Inflatable fabrics, PVC, coatings, and print methods can produce different visual results from paper or digital references. |
| Previous print runs | New production may vary from previous printed inflatables, samples, photos, or older materials. | Material batch, printer calibration, ink, surface texture, and lighting may change from one project to another. |
| Curved or inflated surfaces | Logos and colors may appear distorted, stretched, shaded, or different on curved inflatable shapes. | Flat artwork is applied to three-dimensional, air-filled, flexible surfaces. |
| Outdoor and indoor lighting | Colors may appear brighter, duller, darker, warmer, or cooler depending on the event environment. | Sunlight, shade, rain, night lighting, expo lighting, and camera exposure affect how colors are perceived. |
Logo Placement, Print Layout and Inflated Surfaces
Custom inflatable products are not flat signs. Logos and artwork may be printed across curved surfaces, soft fabric, seams, panels, inflatable corners, arches, domes, tubes, or product-replica shapes. Customers should consider how the product will be viewed during the event.
Artwork May Visually Shift
Logos on curved or inflated areas may appear slightly stretched, angled, compressed, or different from the flat mockup view.
Construction May Affect Layout
Seams, panel breaks, stitching, welding, zippers, blower ports, and reinforcement points may appear near or through printed design areas when structurally necessary.
Confirm the Main Display Side
Customers should confirm which side is front-facing, audience-facing, sponsor-facing, camera-facing, entrance-facing, or field-facing before approval.
Customer Approval, Revision Requests and Production Changes
Customers should submit revision requests before final approval. Once the customer approves artwork, mockups, specifications, invoice details, or production documents, AirStructure Co. may move the project into production.
Revisions May Be Possible
Before production approval, customers may request revisions to artwork, logo placement, print direction, colors, text, design layout, product shape, or size if the production schedule allows.
- Logo swaps
- Text corrections
- Color direction updates
- Layout changes
- Sponsor order changes
Changes May Be Limited
After approval, requested changes may require additional cost, may delay production or delivery, or may not be possible depending on the production stage.
- Printing may already be completed
- Fabric may already be cut
- Panels may already be sewn or welded
- Packaging may already be prepared
- Shipping may already be scheduled
Customer Responsibility for Rights and Permissions
Customers are responsible for confirming that all artwork submitted to AirStructure Co. can legally be used for the intended custom inflatable product, campaign, event, or promotional purpose.
Permission Must Be Confirmed
Customers must confirm that they have permission to use all company logos, sponsor logos, team marks, school marks, trademarks, product names, and brand identifiers.
Licensed Content Must Be Approved
Customers must confirm that they have rights to use photos, illustrations, character artwork, product packaging, mascot images, and other copyrighted materials.
Claims Must Be Verified
Customers are responsible for verifying promotional claims, regulated statements, contest language, disclaimers, QR codes, pricing messages, and campaign text.
Common Approval Mistakes to Check Before Production
Many artwork issues can be prevented by reviewing the mockup carefully before approval. Customers should double-check the following areas before giving final confirmation.
| Review Area | Common Issue |
|---|---|
| Spelling and grammar | Misspelled product names, incorrect event names, wrong capitalization, missing punctuation, or outdated campaign wording. |
| Sponsor order | Incorrect sponsor hierarchy, wrong logo size, missing sponsor, outdated partner logo, or incorrect placement. |
| Logo version | Old logo, low-resolution file, wrong color version, incorrect background, missing clear space, or unapproved lockup. |
| Dates and locations | Wrong event date, venue name, city, campaign year, website URL, social handle, QR code, or phone number. |
| Product orientation | Artwork placed on the wrong side, incorrect front-facing direction, wrong entrance side, or camera-facing side not confirmed. |
| Scale and visibility | Logo too small, text too thin, low contrast, crowded layout, or design difficult to read from event viewing distance. |
Related AirStructure Co. Policies
Artwork approval is closely connected to custom manufacturing, branded advertising use, shipping, warranty inspection, event safety, and refund limitations. Customers should review all related policies that apply to their project.
Business Product Sales Terms & Conditions
Review the general business terms that apply to custom inflatable product orders, project-based sales, approvals, delivery, and customer responsibilities.
View Terms →Custom Inflatable Manufacturing Terms
Review made-to-order production terms, project-based pricing, production approval, custom product tolerances, and timeline expectations.
View Terms →Branded Advertising Inflatables Terms
Review terms for branded inflatables, sponsor logos, trademark permission, promotional use, event graphics, and advertising claims.
View Terms →Shipping, Freight & Delivery Terms
Review air shipping, ocean freight, customs, delivery planning, receiving inspection, oversized freight, and event deadline considerations.
View Terms →Warranty, Inspection & Product Tolerance Policy
Review inspection responsibilities, product tolerance expectations, manufacturing defect review, repair options, and warranty limitations.
View Policy →Event Use, Installation & Safety Responsibility Terms
Review venue rules, anchoring, blower power, weather conditions, supervision, safe setup, and event-site operation requirements.
View Terms →Refund, Cancellation & Custom Order Policy
Review cancellation stages, deposit limitations, custom order restrictions, return eligibility, and refund review requirements.
View Policy →Need Artwork Approval Support?
Questions Before Approving Your Mockup?
Contact AirStructure Co. before approving production if you need help reviewing artwork files, logo placement, mockup details, color expectations, print layout, sponsor order, or final design confirmation.
Contact AirStructure Co.